Seeing double: the problem of duplicated data

Duplicated data occurs when an organisation has two or more disparate systems. These systems have no integration between them, meaning data needs to be entered manually multiple times. It is interfaced on a method that isn’t based on real-time data, and often requires cross-checking with other systems to verify the accuracy.

Furthermore, because these disparate systems do not talk to one another, inconsistencies and inaccuracies in the data occur frequently. When a record is updated on one system, that update does not automatically reflect across all systems.  Not only is this process a waste of time and money for the organisation, but creates issues with human error and increases the likelihood of misinterpretation and inaccurate reporting.

When does duplicated data become a problem for your organisation?

Duplicated data is problematic the moment a break in manual process leads to inaccurate information, no matter how small the error. Reconciling data records is time consuming – but without it, you do not have a clear visibility over your business.

Inaccurate data can lead to bigger problems that severely impact the performance and growth of your organisation. Has the following ever happened within your organisation?

  • Has a customer ever complained about receiving an invoice with incorrect information? How frequently does this happen?
  • Have you, or your peers, ever made a poor business decision because of inaccurate data?
  • Can you rely 100% on the reports generated from your main system – without the need to double check other systems for data?

Organisations cannot run efficiently unless they have clear and accurate data available at their fingertips. Without it, you are not making informed business decisions and risk losing crucial business relationship with clients and valued suppliers.

How can you ensure duplicated data is accurate across all systems?

The most effective way to manage duplicated data is to run your organisation on a single system that is seamless and integrates all platforms used within your organisation.

Instead of using multiple disparate systems, an enterprise resource planning (ERP) system allows you to manage all areas of the business on a single platform. This not only removes any confusion regarding data accuracy, it also removes the inefficient process of manually reconciling information, and eliminates duplicated data.

How can an ERP system benefit your organisation?

By integrating all business platforms onto a single unified system, an effective ERP solution removes inefficiencies from all areas of the business, from planning, to reporting, to invoicing, and guarantees accurate and up-to-date information in real-time.

With an ERP system:

  • Data is readily available – you no longer need to waste time requesting and accessing data from other departments;
  • Data is no longer in silos –  you have a unified view of the business as a whole; and
  • Customer service and business processes improve because you are running with more control and efficiencies, allowing you to generate more business and increase performance.

Duplicated data across disparate business systems can increase error, and reconciliation becomes an overcomplicated and time-exhausting process. Fortunately, the need for multiple systems is no longer necessary for running an effective business.

With an ERP system, you can run your entire business on a single platform with the peace of mind that you data is accurate, up-to-date, and managed by a single record.

Need some assistance choosing the right ERP solution for your organisation? Give Dyflex Solutions a call on +61 8 9485 1328 to find out how you can put a stop to duplicated data.